Safe AI
Use AI without the data leaks.
Your team is probably already using AI — the question is whether it's safe. We put sensible guardrails in place so you get the benefits without the risk.
Shadow AI is already in your business
If you haven't approved an AI tool, the chances are someone is using a free one anyway — pasting in customer emails, contracts or spreadsheets to save time. Free consumer AI services may retain that data and use it to improve their models, depending on settings.
Banning AI rarely works. Giving people a safe, approved alternative does.
What we put in place
- AI acceptable use policy — one or two pages, plain English, covering approved tools, data that must never be entered, and checking outputs
- Approved tools on business accounts — with data protection terms and admin controls
- Permission clean-up — so AI assistants can't surface files people shouldn't see
- Identity security — MFA, conditional access and sensible admin roles
- UK GDPR alignment — updating privacy notices and records where AI processes personal data, and data protection impact assessments where needed
Want to start yourself? Read our free guide: AI acceptable use policy template for small businesses.
What's included
What you get
Plain-English policy
Short enough that people actually read it, clear enough that they follow it.
Data protection
Sensitivity labels and sharing controls where your data needs them.
Account security
MFA and conditional access so a stolen password doesn't open everything up.
Shadow AI review
Find out which AI tools are already being used across your business.
Staff briefing
A short, practical session on safe AI use — recorded for new starters.
Ongoing review
AI moves fast. We review your policy and tools as things change.
Keep exploring
Related services
FAQ
Questions we get asked
Do small businesses need an AI policy?
If anyone in your business uses AI tools — and they probably do — a short policy is one of the cheapest risk reductions available. It protects customer data and makes expectations clear.
Does UK GDPR apply to AI?
Yes. If personal data goes into an AI tool, UK GDPR applies just as it would to any other processing. The ICO publishes guidance on AI and data protection, and we'll help you apply it proportionately.
Let's dig out your savings.
Book a free 30-minute chat. No jargon, no hard sell — just an honest look at where your technology is costing too much, and where AI could save you time and money.
