Everyday IT

Why is our office Wi‑Fi so slow? Causes and fixes

“The internet's slow” usually isn't the internet. Here's how to work out what's really wrong, and what actually fixes it.

Step 1: Is it Wi‑Fi or broadband?

Run a speed test on a laptop plugged in with a cable next to the router, then on Wi‑Fi in a problem area. If the wired test is slow, it's your broadband or router. If wired is fine but Wi‑Fi is poor, it's your wireless setup.

Common causes

  • One router trying to cover a whole building. Thick walls, floors and kitchens block signal.
  • Consumer extenders. They often halve speeds and confuse devices.
  • Everything on 2.4 GHz. It's crowded and slow; modern devices should use 5 GHz (or 6 GHz with Wi‑Fi 6E/7).
  • Interference from neighbours' networks, microwaves and some lighting.
  • Guests sharing the business network, streaming video alongside your tills and VoIP phones.
  • Old equipment that can't handle the number of devices you now have.

What actually fixes it

  1. Business-grade access points, cabled back to a switch and placed where people actually work.
  2. A quick survey to find dead spots and interference before buying anything.
  3. Separate networks for staff, guests and payment devices, with guests' speed limited.
  4. A 4G/5G backup connection so a broadband fault doesn't stop trading.
  5. Central monitoring, so problems are spotted before customers notice.

See networks & Wi‑Fi.

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